About the Graduate Student Organization
The Graduate Student Organization (GSO) represents all Binghamton University graduate students. The mission of the GSO is to liaise between graduate students and university entities to ensure that graduate student needs are met. The GSO is composed of senators and representatives from all the academic departments on campus, as well as an Executive Board that addresses graduate student issues and concerns. We provide several types of funding for graduate students, helpful information in our communications and social events that draw graduate students together across disciplines.
Job Description
Term: June 1 – May 31
Hours & Compensation: $17,000/term. The Treasurer is expected to work 15hrs/week, including 5 published office hours.
The Treasurer is responsible for all the GSO finances, including funds, sub-organization funding, student services & administrative budgets. In this role, the Treasurer is responsible for tracking & reconciling all expenses, and reporting them to the Senate. While some aspects of the budget are managed by other officers on a day-to-day basis, the Treasurer is ultimately responsible for their oversight. Additionally, the Treasurer is responsible for training the GSO sub-org treasurers in financial procedures, as well as maintaining open communication with graduate students throughout the year as they submit funding requests. The Treasurer also chairs the Budget Committee and creates the budget for the following year.
Duties & Responsibilities
- Complete in-person training with the previous Treasurer in May and/or with the Administrative Coordinator by the end of one week after start of term to ensure no gap in financial coverage.
- Maintain detailed tracking of all expenses and reconcile with reports from Binghamton University Foundation (BUF).
- Create clear policies and instructions for GSO funds and sub-organization funding, and create submission forms.
- Train GSO sub-org treasurers in GSO procedures and proper submission of voucher forms.
- Review & approve applications; and submit voucher forms to BUF in a timely manner.
- Provide timely responses to funding inquiries.
- Form the Budget Committee and coordinate meetings.
- Determine & carry out Budget Committee charges for the year.
- Create the GSO budget for the following year and present to the Senate.
Qualifications
Required
- Matriculated graduate student in good standing at Binghamton University.
- At least two semesters remaining at Binghamton University & able to complete full term of office.
- Experience bookkeeping or acting as treasurer of an organization.
- Proficient with Excel/ Google Sheets.
- Very good communication skills (timely email responses, detailed reporting of financial activities, and creating clear instructions).
- Efficient time management (timely document processing).
- Integrity – able to act as a faithful steward of GSO funds.
- Autonomy – able to work without direct supervision.
Preferred
- Bachelors or working towards a Masters in a financial field.
- Involvement in the GSO or one of its sub-organizations.
- Experience on the GSO Budget Committee.
- Leadership experience (chair of a committee; leader of a team, organization or club).
- Experience bookkeeping or acting as treasurer for a non-profit organization.
- Experience processing high-volume of forms in a timely manner.
To Apply:
This position is not currently open.